Admin Clerk: Certification – Pretoria
South African Maritime Safety Authority (SAMSA)
📍 Location: Pretoria
📅 Closing Date: 22 February 2026
💼 Job Type: Permanent | Junior Level | EE Position
💰 Salary: Market-Related
📄 Reference: SAMSA-PTA-2025-031
Join SAMSA and Support South Africa’s Maritime Safety
The South African Maritime Safety Authority (SAMSA) is inviting applications for the position of Admin Clerk: Certification within its Pretoria office.
This role plays a critical part in supporting maritime certification processes, ensuring compliance with national legislation and international maritime conventions, and maintaining high-quality administrative standards.
If you are highly organised, detail-oriented, and experienced in administrative work within a regulated environment, this opportunity may be ideal for you.
🎯 Purpose of the Role
The successful candidate will be responsible for processing, issuing, revalidating, and verifying maritime certificates and statutory documentation. The role supports national maritime compliance requirements and ensures accurate service delivery to seafarers, training institutions, examiners, and other stakeholders.
🔑 Key Responsibilities
1️⃣ Certificate Processing
- Process and issue Certificates of Competency (CoC), Certificates of Proficiency (CoP), endorsements, Seaman’s Record Books, Discharge Books, and related documents
- Ensure compliance with South African maritime legislation and international conventions such as STCW
- Revalidate certificates accurately and within required timeframes
2️⃣ Verification & Compliance
- Verify authenticity and validity of certificates
- Ensure compliance with maritime cooperation agreements and regulatory frameworks
- Identify and escalate suspected fraudulent documentation
- Maintain adherence to SAMSA Quality Management Systems
3️⃣ Quality Assurance
- Perform quality control checks on issued documentation
- Record and investigate non-conformities
- Support corrective action implementation
- Contribute to continuous process improvement
4️⃣ Legislative Interpretation
- Stay updated on maritime legislation, Marine Notices, and related circulars
- Provide guidance to stakeholders on regulatory updates
5️⃣ Administration & Reporting
- Update electronic databases accurately
- Maintain secure filing systems
- Prepare monthly, quarterly, and annual certification reports
6️⃣ Stakeholder Support
- Respond to certification queries professionally
- Communicate progress updates to applicants
- Liaise with internal departments and maritime partners
7️⃣ Document Security & Financial Processing
- Maintain strict control of secure documentation
- Ensure accurate invoicing in line with fee regulations
- Protect confidential information
🎓 Minimum Requirements
Essential
- Matric / Grade 12 (NQF 4)
- National Certificate in Administration (NQF 5)
- Minimum 3 years’ administrative experience
Advantageous
- National Diploma in Administration (NQF 6)
- Experience or exposure within the maritime industry
💻 Technical Skills
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Strong record-keeping and document management skills
- Ability to interpret legislation and official notices
- Experience working in regulated or compliance-driven environments
🌟 Personal Competencies
- High attention to detail
- Strong organisational skills
- Professional communication abilities
- Ability to handle confidential information
- Deadline-driven and able to work under pressure
- Strong client service orientation
⚖ Employment Equity
SAMSA is committed to Employment Equity. Preference will be given to:
- African Males
- White Females
- Persons Living with Disabilities
All suitably qualified candidates are encouraged to apply.
📞 Enquiries
For more information, contact:
Ms. Zanele Zwane – 012 366 2600
Also visit seta-services.co.za for more jobs opportunities
